Part payments and refunds.
Allocate payments across invoices, keep unused client credit visible and record refunds against paid invoice value.
Payments and expenses
Record what has been paid and what you have spent.
Add payments when invoices are paid, record business expenses and receipts, and keep mileage records when you need them. Zinvoice uses the records you enter to show paid, spent and outstanding totals.
Zinvoice does not connect to your bank. You enter these records yourself.
How it works
Add the records that matter to this client work.
Payments, expenses, receipts and mileage are optional records around invoicing. They do not turn Zinvoice into a bookkeeping system.
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01
Record invoice payments
Add a payment when the money arrives, then allocate it fully or partly to the relevant invoice or invoices.
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02
Handle refunds and credit
Record refunds, choose whether they reopen an invoice balance, and keep unapplied client credit visible.
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03
Add expenses, receipts and mileage
Enter business spending and journeys yourself, attach receipts and mark deductible status for your own records.
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04
See paid, spent and outstanding totals
Use the records you entered to see payment, refund and expense totals alongside paid and outstanding invoices.
Manual payment records
See what has been paid without pretending it is a bank feed.
Record payments after they move through your normal payment method. Allocate one payment across invoices, record part payments and keep a dated audit trail of changes and receipt emails.
- Full or part allocation to one invoice
- One payment split across several invoices
- Unapplied client credit
- Payment receipts and refund confirmations
Expenses and mileage
Record what you spent and the journeys you made.
Add an expense, supplier, category, notes and receipt, or use the mileage flow for a business journey. Zinvoice does not import these records from a bank or card.
- Attach and privately download receipt files
- Mark expenses deductible or non-deductible for your own records
- Record journey details, miles and mileage rate
- See monthly and annual expense summaries
Included when you need it
Payment tracking and expense records without bank feeds.
Use the records you enter to understand invoice balances and business spending, while keeping the boundary clear.
Receipts stay with the expense.
Attach a JPG, PNG, WebP or PDF receipt and keep its saved context with the expense record.
Mileage is entered manually.
Record the journey, miles and rate yourself. Zinvoice calculates the amount from those entries.
No bank connection.
Zinvoice does not import transactions, reconcile a bank account or process client payments. You enter the records yourself.
Manual records, not accounting automation.
Zinvoice does not connect to your bank, process card payments, reconcile transactions, provide VAT accounting or submit Making Tax Digital returns.
Seven days free
Create invoices, track hours and record payments in one focused app.
Use Zinvoice for the client work you actually do: professional invoices, optional time tracking, recurring invoices, manual payment and expense records, projects and agreements for signing.
7 days free, then £12/month or £120/year unless cancelled · every feature included