Invoices and PDFs
32 functionsCreate the invoice, check it, send it, and keep the document and activity attached to one record.
How it works
You create and approve normal invoices. Zinvoice handles numbering, calculations, PDF generation, status, and the stored record around them.
- Create invoices from scratch.
- Select an existing client or add a client during invoice creation.
- Use a saved billing address or create another address.
- Create an invoice without a billing address when appropriate.
- Increase invoice numbers automatically from your chosen starting point.
- Use your own invoice number when a genuine exception is needed.
- Set invoice and due dates.
- Use business defaults or client-specific payment terms.
- Add multiple line items with descriptions, quantities, and unit prices.
- Calculate line totals, subtotal, discount, and invoice total.
- Apply a fixed-value or percentage discount.
- Add a purchase order number.
- Add invoice notes and payment terms.
- Preview the client-facing invoice before saving or sending.
- Save an invoice as a draft.
- Edit an invoice while it remains editable.
- Duplicate an existing invoice into a new draft.
- Save and send an invoice by email.
- Choose PDF attachments or secure invoice links for each client.
- For secure links, see Invoice page viewed and PDF downloaded activity, with counts and timestamps.
- Keep delivery history attached to the invoice even if the client's secure-link preference changes later.
- Save and download the invoice PDF.
- Download the stored sent version of an invoice later.
- Resend an issued invoice.
- Mark an invoice as sent when it was delivered outside Zinvoice.
- Record a payment or refund from the invoice record.
- See draft, awaiting payment, part-paid, overdue, paid, and void states.
- Void an eligible invoice, with an optional client email.
- Send a payment reminder with recent-reminder protection.
- See payment allocations and remaining balance on the invoice.
- Review a dated invoice activity timeline.
- Search, filter, and sort the invoice list.