INVOICE-042.docx
Duplicate, rename, updateUK invoicing for people who do the work
Send the invoice.
See what’s paid.
Get back to work.
Professional invoices, repeat billing and useful payment records for freelancers and sole traders who do not need a full accounting package.
- 7 daysfree to try
- £12per month
- One planevery feature
No setup fee. Cancel when needed. Built and supported in the UK.
Keep it all together
Stop piecing your invoice admin together.
Zinvoice keeps your invoices and the records around them in one place, without turning your working day into an accounting project.
payments.xlsx
Which row was current?Re: overdue invoice
Buried in sent mailFriday, 10am
Remember to chase SamClient agreement.pdf
Signed copy somewherePayment notes
£480 part paid
Paid
Everything around the invoice stays with the invoice.
Your client, PDF, secure link activity, payment records, reminders and repeat work are all there when you need them.
- Invoiced
- £6,240
- Paid
- £4,980
- Outstanding
- £1,260
From draft to done
Three steps. One tidy trail.
The everyday invoicing work stays connected, so you can see what happened without hunting through documents, email and notes.
01
Create and send
Choose a saved client, add the work, check the preview and send a professional PDF or secure invoice link.
- Automatic invoice numbering
- Saved details and branding
- PDF or secure link
02
Track and repeat
Keep delivery activity with the invoice, then set regular work to create a draft or send automatically on schedule.
- Email delivery status
- Invoice page viewed and PDF downloaded
- Pause or resume repeat schedules
03
Record and review
Record payments, refunds, expenses and mileage yourself, then see paid, outstanding and cash-basis figures at a glance.
- Full and part payment records
- Expenses and mileage
- Useful day-to-day totals
The actual product, not a mock-up
Built around the invoice and what happens next.
Real Zinvoice screens with example business data, presented around the jobs they help you finish.
01Create
Professional invoices without rebuilding everything each month.
Choose a saved client, add clear line items, continue your invoice numbering and check the client-facing preview before it goes anywhere.
- Saved clients, items and business details
- Automatic invoice numbering
- Your logo, colours and payment terms
- PDF attachment or secure link
02Follow
Know what happened after you pressed send.
Keep available email delivery events and secure-link activity with the invoice. You can see when an invoice page was viewed or its PDF was downloaded. It is useful activity, but not proof it was read.
- Sent and delivered status where supplied
- Exact activity labels and timestamps
- Manual or automatic payment reminder
- Original PDF or secure-link delivery method
A secure invoice page view does not prove the client read or accepted the invoice.
03Repeat
Regular work without regular repetition.
Set up repeat invoice schedules for retainers and recurring work. Create each invoice as a draft for review or let Zinvoice send it automatically.
- Flexible dates and frequencies
- Draft review or automatic sending
- Upcoming invoice dates
- Pause, resume or cancel a schedule
04Agree
Upload your PDF. Zinvoice handles the signing details.
Use the agreement PDF you already have. Choose a saved client and Zinvoice adds the business and client details on a cover page, records the sent date and handles both signatures online. There are no fields to add to your PDF.
- Reuse a standard agreement or upload a one-off PDF
- Your original agreement pages stay unchanged
- Cover page and dated signing record added by Zinvoice
- Completed signed PDF emailed to both sides
You provide and check the agreement wording; Zinvoice does not decide whether it is suitable or legally valid.
05Review
Useful figures without pretending to be your accountant.
Record financial activity yourself, then use the dashboard to check what is invoiced, paid, outstanding or overdue alongside expenses, mileage and cash-basis summaries.
- Manually record full and part payments
- Record refunds and client credit
- Log expenses and business mileage
- Optional cash-basis and period summaries
Figures come from the records you enter; Zinvoice does not connect to a bank feed.
Also included: client records, receipts, refunds, expenses, mileage and data export.
Why I built Zinvoice
I built the invoicing tool I actually wanted to use.
“I wanted the useful parts together, without turning every invoice into a bookkeeping exercise.”
I was creating freelance invoices in one place, tracking payments somewhere else, checking what was outstanding and rebuilding the same regular work each month.
Zinvoice came from fixing that patchwork. I still use it for my own work, so it stays close to the admin freelancers and people working for themselves actually have to do.
It does not submit tax returns, prepare VAT returns, run payroll, connect to bank feeds or replace professional financial advice.
Choose what suits your work
More capable than a spreadsheet. Less involved than bookkeeping.
Create and send invoices, keep client and payment records, and leave full bookkeeping to accounting software.
Familiar, but repetitive
Spreadsheets & documents
- Flexible and cheap
- Easy to start
- Details copied each time
- Harder to keep consistent
Invoice admin in one place
Zinvoice
- Professional invoices
- Repeat invoice schedules
- Client and payment records
- Agreements and useful totals
Right when you need more
Full accounting software
- Better for VAT and payroll
- Full bookkeeping tools
- More setup and complexity
- More than some sole traders need
One plan. The whole product.
Pricing you can understand before the kettle boils.
No setup fee, no long-term contract and no higher tiers hiding useful features.
£
12
Start Your Seven-Day Trial
per monthOr £120 billed yearly
Cancel when needed. One plan. Every listed feature.
Everything included
The invoice admin you came for, plus the records around it.
- Professional PDF invoices and secure links
- Automatic numbering and saved client details
- Repeat invoices and delivery activity
- Payment, refund and client credit records
- Client agreements and electronic signatures
- Expenses, mileage and useful summaries
Zinvoice is not full accounting software.
It does not include bank feeds, payroll, VAT submissions, automatic reconciliation or accountant workflows.
1% of subscription revenue is contributed through Stripe Climate at no extra charge.
Before you sign up
Questions, answered.
Six things to know about invoicing, regular work and the trial.
Read All FAQs
No. Zinvoice is simple invoicing software for freelancers, sole traders, and self-employed people doing their own admin. It does not provide ledgers, payroll, bank reconciliation, VAT returns, prepared accounts, or direct HMRC filing.
Yes. Choose a prefix and the next number to use, then Zinvoice increases the number for new invoices. This lets you continue an existing sequence when moving from spreadsheets, Word, Canva, or another system.
Yes. Upload a finished one-off agreement PDF or reuse a saved standard agreement, then choose whether the client should sign it or simply read it. When a signature is needed, you sign first and the client receives a private link to read the PDF, type their full name, confirm their agreement, and sign online. Zinvoice keeps the exact sent copy and dated activity, then emails the completed signed PDF to both sides. You remain responsible for the agreement wording and whether it is suitable and legally valid.
Yes. You set up the client, line items, dates, frequency, and delivery choice. Each generated invoice can then be emailed automatically, or created as a draft for you to review and send manually.
Yes. A payment can be allocated fully or partly to one invoice, split across several invoices, or left as unapplied client credit until you decide where it belongs.
The free trial lasts 7 days. If Zinvoice suits you, choose the £12 monthly plan or the £120 yearly plan. There is no setup fee, no long-term contract, and no higher feature tier.
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Questions before you sign up, or while you are using it?
Send a message and it will come straight through. Use this for pricing questions, support, bugs, or feature requests.
Your next invoice can be the easy one
Send the next invoice without opening another spreadsheet.
Start with seven days free. Keep the professional invoice, client record, activity and payment history together from the beginning.
£12/month or £120/year · one plan · cancel when needed