Less Repetition
No more copy, paste, check again
Invoices, clients, addresses, email history, payment status, due dates, and balances stay tied together. You are not changing the same details in three places and hoping they still match.
Invoicing Software For Independent Work
Stop putting off getting paid.
If invoicing means editing an old spreadsheet, document, or design template, it is easy to leave it for later. Zinvoice gives freelancers and sole traders a straightforward way to create a proper invoice, send it, track it, and move on.
Invoice numbers increase automatically, client details stay attached, PDFs look professional, delivery status is recorded, and the totals add up without another spreadsheet running alongside it.
7-day free trial. Then £12 monthly rolling or £120 yearly. One plan, sensible pricing, and the practical tools included.
£12
monthly rolling, or £120 yearly after your trial
1 plan
simple invoices, client records, payment tracking, expenses, mileage, and MTD summary figures
Clear records
sent, delivered, failed, paid, part-paid, and overdue status in one place
Built For The Job
Send the invoice without hunting through old files.
Create the invoice without editing last month's copy
Client details, invoice numbers, email addresses, PDFs, sent status, and payment status stay together. Pick the client, check the details, send the invoice, and keep the record.
Repeat work stays consistent
Set up repeat invoices (recurring invoices) once, keep the numbering consistent, and avoid editing an old invoice just to make the next one.
You can see what needs chasing straight away
Due, overdue, paid, part-paid, outstanding, delivered, or failed. See what needs attention without digging through emails or spreadsheet notes.
Clear Positioning
Zinvoice is straightforward, easy-to-use invoicing software for freelancers and sole traders who do their own admin. It takes the annoying parts of invoicing out of spreadsheets and templates: invoice numbers, client details, PDFs, payments, delivery history, repeat billing, expenses, refunds, cash summaries, and MTD summary figures. It does not connect to HMRC and it is not built for VAT-registered businesses.
Why It Helps
You should not have to copy an old invoice just to get paid.
For a lot of freelancers and sole traders, invoicing gets put off because the process is annoying: duplicate a file, change the client, change the date, check the number, update the amount, make a PDF, then remember where you saved it.
Control
Repeat work stays organised
Manage regular clients, retainers, and repeat jobs without editing old invoices, retyping the same details, or losing track of what number or wording went out last time.
Affordability
Priced for solo work
Professional invoicing, repeat billing, delivery records, and payment tracking at a price that makes sense when you are paying for your own tools.
Inside The Product
See how Zinvoice handles the invoicing jobs that usually get repeated by hand.
From repeat invoices (recurring invoices) and payment tracking to refunds, clients, delivery status, expenses, and simple tax-year and MTD summaries, Zinvoice keeps day-to-day admin together in one browser-based product.
Quick Check
See what needs attention before it turns into a chase.
Start with overdue invoices, outstanding balances, recent payments, and the records that need attention today.
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Dashboard overview
See overdue invoices, outstanding balances, and recent activity without digging through menus.
- Quick cards point you straight to what needs attention.
- Get a clearer view without opening another spreadsheet tab.
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Overdue and due soon watchlist
Spot overdue invoices and upcoming work before they disappear into the background.
- Overdue rows stand out clearly without turning the dashboard into a noisy alert screen.
- Useful when you want a quick morning check of what needs action.
Send With Less Repetition
Create, send, and track invoices without editing old templates.
Zinvoice keeps invoice numbers, client details, PDFs, sent history, delivery status, part payments, overdue balances, and paid states tied to the invoice they belong to.
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Invoices list
Scan issued dates, invoice numbers, clients, amounts, and statuses from one clear list.
- Filter quickly by what is overdue, awaiting payment, part-paid, or already settled.
- Let invoice numbers increase automatically instead of copying old documents and hoping you changed every detail.
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Overdue invoices stand out
Overdue due dates and status badges help you see what needs chasing.
- Awaiting payment includes overdue unpaid invoices, so totals stay intuitive.
- Useful when you want the list to explain itself at a glance.
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Invoice detail
See whether an invoice was sent, delivered, failed, paid, overdue, or partly paid.
- Line items, payment history, email status, and actions stay together in the browser.
- Chase payment from a clear record of what has happened and what is still owed.
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Invoice preview
Check how an invoice will look before it goes to the client.
- Preview uses the same document settings as generated invoices.
- Helpful for checking logos, addresses, notes, terms, and totals before sending.
Money In And Out
Record payments clearly, including part payments.
Payments stay attached to the right client and invoice, so paid, part-paid, outstanding, credit, and refund totals remain useful for everyday records.
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Payments index
Keep payment and refund records clear, with totals that add up without a side spreadsheet.
- Record half-paid invoices without pretending they are settled.
- Spot unapplied payment records, credits, and refund records before they become manual admin.
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Payment allocation
Apply a payment to one invoice or split it across more than one.
- Good for part payments, deposits, and clients who pay several invoices at once.
- Allocation status stays visible without adding clutter to the payment list.
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Refunds and corrections
Keep returned payment, duplicate payment, and goodwill refund records cleanly.
- Keep refund records attached to the payment and invoice context.
- Useful when real payment admin is not as tidy as the original invoice.
Keep Things Connected
Client records, balances, and history stay tied together.
See the client, their invoices, their payment records, and whether anything still needs chasing without turning the app into a CRM.
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Client list with overdue context
See which clients are active, archived, outstanding, or overdue.
- Overdue clients stand out without hiding the rest of your client list.
- Filter to active, archived, outstanding, or overdue clients when you need focus.
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Client profile
Keep client details, invoices, payment records and balances tied together.
- See who owes what without opening five different screens.
- Archived clients stay visible for history, but locked for new activity.
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Archive inactive clients
Keep the active client view relevant while preserving history for older clients.
- Archive clients you are unlikely to reuse without deleting their records.
- Archived clients stay out of new invoice and payment flows until restored.
Repeat Work
Handle repeat billing without rebuilding it every month.
For retainers, subscriptions, or regular work that should not depend on remembering to copy an old invoice again.
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Repeat invoice schedules
Set up repeat invoices for retainers, subscriptions or regular work.
- Pause, edit or generate schedules manually when a real client arrangement changes.
- Keep repeat work organised without overwriting what has already been sent.
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Create a repeat schedule
Choose the client, line items, timing, and delivery behaviour once.
- Useful for retainers, maintenance work, subscriptions, and regular service work.
- Review before creating, including what happens if the first date is today.
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Manage the schedule later
Pause, resume, change dates, or generate an invoice manually when real arrangements change.
- Schedules stay separate from invoices already generated.
- Good for regular work that changes occasionally but should not be rebuilt every time.
Business Spending
Log expenses alongside the money coming in.
Keep business spending beside invoices and payment records, so your cash-basis records are easier to check when you need them.
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Expenses index
Log expenses and keep an eye on what your business is spending.
- Keep suppliers, receipts, notes, and dates together instead of leaving them in separate folders.
- Mark spending for your own records without turning Zinvoice into VAT, tax return, or HMRC filing software.
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Receipts and notes
Keep receipts, supplier details, categories, and notes beside the expense record.
- Useful when you need to find the context later, not just the amount.
- Keep simple records without building a full bookkeeping workflow.
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Mileage expenses
Record business mileage inside the standard expenses area.
- Keep mileage alongside other expenses rather than in a separate tool.
- Claimable amounts are calculated consistently from the saved mileage details.
Stop Rewriting The Same Message
Invoice emails, reminders, and receipts stay cleaner and more consistent.
Use consistent wording for invoice emails, reminders, and receipts, then adjust it when you want a more personal message.
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Email tone presets
Choose from three email tone presets so invoices, reminders and receipts sound right for your business.
- Edit the copy yourself when you want a more personal message.
- Keep repeatable wording clear without sounding robotic.
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Delivery tracking
See when invoice emails, reminders and receipts were sent.
- See delivery status so you are not left guessing whether an important email reached the client.
- When you are chasing payment, work from facts instead of assumptions.
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Payment receipts
Send clearer payment receipts when clients need confirmation.
- Receipt wording can stay consistent instead of being rewritten each time.
- Helpful for clients who need a record of what was paid and when.
Look Like Your Business
Invoices and emails should look like they came from you.
Branding is kept simple on purpose: enough to make your documents and client emails feel consistent, without adding unnecessary setup.
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Branding settings
Add your business logo so invoices look like they came from you, not a random system.
- Choose your own brand colour for invoice and client email accents.
- Keep client-facing documents consistent without overcomplicating a simple invoice.
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Branded invoice preview
Check how your logo, accent colour, and business details appear before sending.
- Keep documents professional without needing a custom template project.
- Useful for checking client-facing details before a real invoice goes out.
Cash Records
See money received, money spent, and what is still owed.
See payment records, expenses, outstanding invoice balances, tax-year totals, and MTD summary figures without maintaining a separate spreadsheet.
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Money summary
See money received, money spent, and records that add up in one simple view.
- Review recorded payments and expenses more easily, especially if you do your own cash-basis records.
- Useful for checking your own figures, with room for professional advice when you need it.
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Tax year and MTD summaries
Review cash received, recorded expenses, and quarterly MTD summaries.
- Helpful for getting your own records in order before speaking to an accountant or adviser.
- MTD support is summary only. Zinvoice does not connect to HMRC and does not prepare VAT returns.
Why It Exists
Built for people who need proper invoice records, not a full finance system.
Zinvoice was built around the admin freelancers and sole traders deal with every week: sending invoices, keeping client details straight, recording payments, handling repeat work, and keeping useful records without relying on copied templates and a spreadsheet beside the app.
Full accounting tools have their place. Many freelancers and sole traders doing their own accounts mainly need invoices, client emails, delivery status, balances, payment records, expenses, and cash summaries kept clear.
The point is simple: make it easy to send the invoice, keep the record, see what has been paid, and know what still needs chasing. You still get repeat work, payments, reminders, clients, delivery history, expenses, refunds, tax-year totals, and MTD summaries without paying for a finance system you do not need.
Pricing is kept simple for the same reason. One plan, clear monthly or yearly options, and the practical features included without pushing you towards inflated SaaS pricing.
Fair
Sensible monthly or yearly pricing for people who pay for their own tools.
Straightforward
Invoices, clients, payment records, delivery history, repeat billing, expenses, and useful cash summaries. No tools you are unlikely to use.
Independent
Browser-based software that works wherever you already work.
Pricing
£12 / month
Start with a free 7-day trial. Choose monthly rolling at £12, or pay £120 yearly, equivalent to £10 per month.
One plan with full access to invoices, automatic numbering, delivery tracking, payment records, clients, expenses, quarterly MTD summaries, and the practical admin tools you are likely to use every week.
Monthly
£12
per month after your free 7-day trial. Includes the full product, without a higher tier for everyday invoicing features.
Yearly
£120
paid upfront each year after your free 7-day trial. Equivalent to £10 per month.
Built with a small climate contribution
We contribute 1% of subscription revenue through Stripe Climate. It is included in our revenue, not added as an extra charge.
1% automatic
Included in both plans
- Invoice creation, automatic numbering, email sending, delivery tracking, and PDF downloads
- Repeat invoice schedules (recurring invoices) that keep repeat work organised without copying old invoices
- Client, contact, billing address, and email details ready when you need them
- Payment recording, part-paid balances, outstanding balances, and receipt emails
- Expense tracking and a simpler view of money received, spent, and still owed
Not included on purpose
- VAT returns, VAT workflows, and advanced tax compliance
- Payroll, bank reconciliation, and bookkeeping-heavy workflows
- Feature ladders where everyday tools sit behind a higher plan
- Full double-entry accounting, prepared accounts, or company finance controls
- Stock control, purchase ordering at scale, or company finance tooling
- HMRC filing or direct HMRC integration
Who It Is For
If you do the work and the admin, this fits.
- Freelancers, sole traders, consultants, creatives, trades, contractors, and side hustles managing their own invoices and simple records
- People moving away from Word documents, design templates, notes, or spreadsheets and wanting one reliable invoice record
- Anyone who wants professional invoices, automatic numbering, client emails, and simple cash summaries without paying for full accounting software
- People who want repeat invoices (recurring invoices), reminders, refund records, delivery tracking, and payment tracking without unnecessary complexity
- People who want a simple view of money received, money spent, outstanding invoice balances, and quarterly MTD summaries
Who It Isn't For
If you need full accounts, VAT returns, payroll, or HMRC filing, this is not that product.
- VAT-registered businesses needing VAT invoices, VAT returns, or VAT workflows
- Anyone needing payroll, bank reconciliation, stock control, ledgers, or purchase-order workflows
- Businesses needing accountant collaboration features, approvals, prepared accounts, and deep finance reporting
- Companies needing ledgers, journals, double-entry accounting, prepared accounts, and finance controls
- Anyone expecting tax return software, bookkeeping software, HMRC filing, direct HMRC links, or a full accounting system
FAQ
Plain answers before you sign up.
Is this accounting software?
No. Zinvoice is straightforward, easy-to-use invoicing software for freelancers and sole traders who do their own admin. It helps you send proper invoices, track payments, keep expenses and cash-basis records together, and avoid paying for full accounting software you do not need.
What can Zinvoice do?
Zinvoice gives you one place to create invoices, send PDFs, track sent and delivery status, record full or part payments, see what is paid or overdue, manage clients and billing addresses, organise expenses and mileage, check tax-year totals and quarterly MTD summaries, and set up repeat invoices (recurring invoices).
Can I send repeat invoices (recurring invoices) automatically?
Yes. You can create repeat invoice schedules and choose whether generated invoices should send automatically or be created for review first.
Can I record payments against invoices?
Yes. You can record full or partial payments, show what has already been paid on the invoice, and keep the remaining balance clear for both you and the client.
Can I track expenses too?
Yes. Zinvoice includes expense and mileage tracking, so spending sits beside invoices and payment records. You can see money received, money spent, what is still owed, and the figures you need for tax-year or MTD summary checks.
Do I need a higher plan for repeat invoices or payment tracking?
No. Repeat invoices (recurring invoices), automatic numbering, delivery tracking, payment recording, part-paid balances, receipts, and expense tracking are included in the main product rather than hidden behind a higher tier.
Is it suitable for VAT returns or full bookkeeping?
No. Zinvoice is for invoices, payment records, clients, expenses, refund records, and straightforward cash-basis records. MTD support is summary only: it shows quarterly figures from your records, but it does not connect to HMRC or submit anything. It is not for VAT-registered businesses, prepared company accounts, full bookkeeping, or VAT compliance.
Who is Zinvoice for?
It is built for freelancers, sole traders, contractors, trades, creatives, consultants, and side hustles who would otherwise be copying old invoices, changing spreadsheet rows, or editing design templates just to get paid.
Are features locked behind higher plans?
No. Zinvoice is designed around one simple product with full access, rather than an upsell ladder where the useful parts are reserved for a more expensive tier.
Why would I pay for it?
Because invoicing from spreadsheets, documents, or design templates is easy to put off. Zinvoice keeps the client details, invoice numbers, PDFs, payment records, expenses, and totals together, so sending the invoice feels like a small job instead of a chore.
What if I outgrow it?
Then you may be ready for full accounting software, bookkeeping help, or an accountant-led setup. Zinvoice is for the stage where you still do your own records and want the admin to be less messy.
Why not just use QuickBooks or Xero?
If you need VAT returns, payroll, bank reconciliation, ledgers, prepared accounts, or direct HMRC filing, those products may fit better. Zinvoice is for freelancers and sole traders who mainly need invoices, payment tracking, repeat billing, expenses, refunds, quarterly MTD summaries, and clear records without paying for tools they do not use.
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Contact
Questions before you sign up, or while you are using it.
Send a message and it will come straight through. Use this for pricing questions, support, bugs, or feature requests.
Ready When You Are
If invoicing is the admin you keep avoiding, Zinvoice is built for that.
Professional invoices that are easier to send, without inflated pricing, VAT workflows, HMRC filing, or a full accounting system. Just practical tools for people who want invoice numbers, client details, delivery status, payment records, expenses, cash summaries, and balances kept together.